ITP Media Group

Terms & Conditions

Advertisement Orders

  • All contracts for advertising are related to advertising space only and no undertaking can be given as part of a contract to include any editorial material in any publication.
  • By signing ITP's Sales Order, which references these Terms & Conditions, you accept that these Terms & Conditions remain in force regardless of any other terms and conditions that may govern each sale/purchase, and that these Terms & Conditions shall prevail if contradicted.
  • All advertisement orders are subject to acceptance by ITP.
  • ITP may decline to publish an advertisement at its sole discretion.
  • ITP shall invoice the client on publication of the advert and the client shall pay ITP within 30 days of the date of invoice unless prepayment or other terms are agreed.
  • Positioning of advertisements is at the sole discretion of ITP except where a specific position has been agreed in writing by ITP and the appropriate special position rate has been charged.
  • Advertisement rates may be discounted for clients booking multiple insertions. If part cancellation is made of a multiple booking, the rate payable for the remaining insertions will be increased to the rate applicable for the actual number of insertions made.
  • Providing complete and approved advertising artwork is the responsibility of the client unless there is an agreement in writing for ITP to create or amend artwork. A charge may be made for any design or production work required if complete material is not supplied.
  • Artwork must be received 20 days prior to publication date. If artwork is not supplied, the client will still be charged the full rate for the booked insertion.
  • Cancellations Cover Positions: Premium cover positions (Inside Front Cover, Outside Back Cover and Reverse Gatefold covers) due to their nature are sold on annual contracts and thus once booked may not be cancelled.
  • Cancellations Other: Cancellation requests must be received by email to cancellation@itp.com 30 days prior to publication, otherwise full payment for the space booked is due. Cancellations are not valid if the campaign the subject of the cancellation subsequently appears in other media. If advertising is booked less than 30 days before publication, cancellations must be made in writing, within 48 hours of the date of the booking order and 48 hours prior to the publication press day, otherwise full payment is due.
  • Agency Commission: Advertising agency commission of 10% will be allowed to agencies providing material to the specifications above and who accept liability as principals.
  • ITP's liability to the advertiser/client/agency shall be limited to the amount of ITP's invoice for the advertisement booking for any action or claim brought howsoever caused.

Classified Advertisement Orders

  • ITP Media Group, its affiliated and associated companies (collectively herein ITP), accepts Classified Advertising orders from Clients under these general terms and conditions.
  • All classified orders are subject to acceptance by ITP.
  • ITP may decline to publish a classified advertisement at its sole discretion.
  • When the single insertion or series is booked, ITP shall issue an invoice for the total amount due for the booking, which must be paid in full in advance of publication. Unpaid Classified Ads will not run.
  • Classified advertisements will be positioned in the section specified on the booking order or at ITP’s discretion.
  • All contracts for classified advertising are related to space only and no undertaking can be given as part of a contract to include any editorial material in any publication.
  • Text-only classified in standard ITP magazine design will be set by ITP at no cost. For any other design criteria, the client must provide complete and ITP approved advertising artwork. A charge may be made for any design or production work required if material is not supplied as required. Artwork must be received 7 days prior to publication date.
  • Cancellations: No refunds will be made on cancellation of any classified advert or series of adverts. To withdraw the classified advertisement from publication, notice must be received by email to cancellation@itp.com, 48 hours prior to the publication press day. If a series of adverts is cancelled, ITP may at its discretion apply the single insertion rate to the classified advertisements published and credit any balance to the client's account, such credit to be used against future media purchases with ITP.
  • Agency Commission: ITP does not pay agency commission on classified advertisement bookings.
  • ITP's liability to the advertiser/client/agency shall be limited to the amount of ITP's invoice for the advertisement booking for any action or claim brought howsoever caused.

Delegate Registration

  • ITP Media Group and its affiliated and associated companies (collectively herein ITP) accepts Delegate Registrations under these general terms and conditions.
  • Payment for the full amount of the Delegate Fee is due immediately on reservation.
  • ITP may decline to accept or register a delegate at its sole discretion. The delegate shall receive a refund of any Delegate Fee paid.
  • ITP reserves the right to refuse admission to any registered delegate to any event or related function. The delegate will receive no refund.
  • ITP reserves the right to vary the contents of the event or function, including specific subject matter and speakers within the parameters of the title/concept of the event or function. ITP reserves the right to move the venue within a 50km radius.
  • Cancellations: Cancellations must be received by email to cancellation@itp.com 30 days before the event takes place for a full refund. 50% of the Delegate Fee will be refunded for cancellations between 30 and 15 days in advance. If cancellation of a Delegate Registration is received less than 15 days before the date of the event, there will be no refund. These cancellation terms apply regardless of the date of Delegate Registration (booking).
  • ITP's liability to the delegate howsoever caused shall not exceed the value of the Delegate Fee.

Event Management

  • ITP Media Group and its affiliated and associated companies (collectively herein ITP), accepts orders for Event Management from Clients under these general terms and conditions.
  • Payment terms for the Event Management Fee agreed are 50% upon confirmation, the balance to be paid no later than 30 days prior to the event date.
  • All Event Management orders are subject to acceptance by ITP and ITP may decline Event Management at its sole discretion.
  • All contracts for Event Management are related to the services and benefits agreed only and no undertaking can be given as part of a contract or order to guarantee the inclusion of any editorial material.
  • All intellectual property rights, including any moral rights, associated with photographs, graphics or copy or any other editorial created by ITP that might be included in the Event belong to ITP and remain with ITP at all times. ITP grants to the client a non-commercial non-exclusive non-transferable licence for use by the Client only for any photographs, editorial material, graphics videos or other material that might be supplied or offered as part of the Event Management. ITP acknowledges that all intellectual Property owned or claimed by the Client prior to the event being managed belongs to the Client. The Client acknowledges that all Intellectual Property owned or claimed by ITP prior to the event belongs to ITP.
  • Providing complete information as required by the Event Management agreement and by the dates requested by ITP is the responsibility of the client.
  • Cancellations: Cancellations must be received by email to cancellation@itp.com 90 days prior to the date of the first official Event Management benefit, otherwise full payment for the Event Management Fee is due. These cancellation terms apply regardless of the date of order or contract for the Event Management.
  • ITP's liability to the Client shall be limited to the amount of ITP's invoice for the Event Management fee for any action or claim brought by the Client howsoever caused.
  • The Client hereby agrees to indemnify, protect, save and hold harmless ITP, its affiliates, agents and representatives (collectively the Beneficiaries) from and against any and all claims, actions, suits, costs, liabilities, judgments, obligations, losses, penalties, expenses or damages of whatsoever kind and nature imposed on, incurred by or asserted against the Beneficiaries, arising out of or relating to any action, suite or claim brought by a third party arising out or relating to the performance of this agreement. In particular, but without limitation, this applies to the hire of the venue, any stage construction, graphics and display equipment, food and beverage; and the hire of any performing artists for the event.

Exhibition Space

  • ITP Media Group and its affiliated and associated companies (collectively herein ITP) accepts orders for Exhibition Space from Clients under these general terms and conditions.
  • Payment terms for the full amount shown are 50% upon confirmation, the balance to be paid no later than 30 days prior to the opening day of the exhibition.
  • All exhibition space is sold subject to acceptance by ITP and ITP may decline exhibition space at its sole discretion.
  • Positioning of space/exhibition stand booked is at the sole discretion of ITP except where a specific location has been agreed in writing by ITP.
  • All contracts for exhibition space are related to space (and shell stand, if applicable) only.
  • Providing complete and approved information (such as logos etc.) is the responsibility of the client unless there is an agreement in writing for ITP to create or amend stand details. A charge may be made for any design or production work required if complete material or information is not supplied.
  • Information/stand details must be received 60 days prior to the date of the first exhibition day. If information/stand details is not supplied in due time, ITP shall not be held responsible for any failure to produce the agreed information.
  • Cancellations: Cancellations must be received by email to cancellation@itp.com 90 days prior to the date of the first exhibition day, otherwise full payment for the exhibition space booked is due.
  • If exhibition space is booked less than 30 days prior to the event, cancellations must be made in writing within 48 hrs of booking and not less than 48 hours prior to the first day of the exhibition.
  • ITP's liability to the Client shall be limited to the amount of ITP's invoice for the Exhibition Space for any action or claim brought by the Client howsoever caused.

Sponsorship

  • ITP Media Group and its affiliated and associated companies (collectively herein ITP) accepts orders from Clients for Sponsorship of Events under these general terms and conditions.
  • Payment terms for the Sponsorship package ordered are 50% on confirmation, the balance to be paid no later than 30 days prior to the date of the sponsored event.
  • ITP may decline Sponsorship at its own discretion. ITP reserves the right to manage, change, control and dispose of all aspects of the event being sponsored in its sole discretion. If ITP cancels the event, any monies paid by the sponsor shall be refunded by ITP in full and final settlement.
  • All contracts for sponsorship are related to sponsor benefits only and no undertaking can be given as part of a contract that guarantees any editorial material in any publication. Editorial material is always published at the Editor’s discretion.
  • All intellectual property rights, including any moral rights, associated with photographs, graphics or copy or any other editorial created by ITP that might be included in the sponsorship belong to ITP and remain with ITP at all times. ITP grants to the sponsor a non-commercial non-exclusive non-transferable licence for use by the sponsor only for any photographs, editorial material, graphics videos or other material that might be supplied or offered as part of the sponsorship package. ITP acknowledges that all Intellectual Property owned or claimed by the Client prior to the Event being sponsored belongs to the Client. The Client acknowledges that all intellectual Property owned or claimed by ITP prior to the sponsored event belongs to ITP.
  • Providing complete and approved sponsorship information is the responsibility of the Client unless there is an agreement in writing for ITP to create or amend the artwork. A charge may be made for any design or production work required if complete material or information is not supplied.
  • Sponsorship information must be received 60 days prior to the event date.
  • Cancellations: Cancellations must be received by email to cancellation@itp.com 60 days prior to the date of the first official sponsor benefit, otherwise full payment for the sponsorship is due.
  • ITP's liability to the Sponsor shall be limited to the amount of ITP's invoice for the sponsorship agreement for any action or claim brought by the sponsor howsoever caused.

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